Proposal & Tender Specialist

Position Summary:
Responsible for Customer quotes, tenders & contract lifecycle management ensuring alignment with bioMérieux’s approved guidelines while also meeting our Customers’ requirements to ensure a positive outcome for all stakeholders.

Primary Responsibilities:

• Prepare quotes:
  • Work closely and coordinate with all stakeholders to ensure project timescales and needs are met;
  • Review and/or prepare documents, including terms & conditions and prices and get all necessary approvals;
  • Provide analysis and insight to ensure commercial offers are aligned with the company’s vision as well as strategic Customer account management;
  • Ensure compliance with all corporate policies and local regulations.
• Play a key role in tenders/RFI/RFQ, etc.:
  • In charge of daily tender scouting activities;
  • During the tender response process:
    • Read all tender documents;
    • Actively lead and coordinate with all stakeholders to ensure project timescales and needs are met;
    • Actively participate in the preparation & review of tender response documents, including terms & conditions and prices and get all necessary approvals;
    • Provide analysis and insight;
    • Ensure compliance with all corporate policies and local regulations.
• Review Customer contracts and ensure contract deliverables are met to ensure compliance and minimize risks for the organization.
• Accountable for on-time invoicing: enter contracts/orders/transactions in systems in a timely manner while ensuring quality of data entry.
• Facilitate an organization of continuous improvement and high efficiency:
  • Proactively identify opportunities for improvement and increased efficiency, including reports and other intelligence essential to stakeholders;
  • Assist stakeholders in identifying and understanding process/system/tool bottlenecks and inconsistencies;
  • Proactively monitor and strive to maintain high levels of quality, timeliness, accuracy, and process consistency in all activities and systems;
  • Ensure we have no single point of contact situations to minimize risks for the organization;
  • Act as a gatekeeper of data quality and integrity.

Typical Studies-Experience, Skills and Qualifications:

• Studies-Experience:
  • 5+ year of relevant experience 
  • Cegep or University degree in Business or Administration or equivalent with the required years of experience.
  • Knowledge and experience of Canadian healthcare systems is an asset.
• Skills and Qualifications:
  • Excellent spoken and written communication in both French and English.
  • Organized, autonomous, highly detail-oriented.
  • Customer and solution oriented.
  • Agile and able to capitalize on change.
  • Able to work independently as well as part of a team.
  • Strong focus on continuous improvement and efficiency.
  • Growth mindset. Leadership.
  • Strong analytical skills.
  • Proficient with MS Office, ERP (ideally SAP), and CRM (ideally Salesforce).
  • Ability to work in a national environment.
  • Good knowledge of laws on public procurement an asset.

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